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Template for the Construction and Commissioning Tender Interviews Agenda:

 Tender Interviews Agenda

Date: [Date of Tender Interviews] Time: [Start Time] - [End Time] Location: [Interview Venue]

  1. Welcome and Introduction
    • Introduction of the interview panel members and participants.
    • Overview of the purpose and objectives of the tender interviews.
  2. Review of the Tender Submission
    • Briefly summarize the key components of the tender submission.
    • Highlight any specific areas of interest or concern identified during the tender evaluation process.
  3. Interview Format and Ground Rules
    • Explain the format of the interviews, including the allocated time for each section or question.
    • Communicate any ground rules or guidelines for the interview process.
  4. Interview Questions and Topics
    • Present a list of pre-prepared interview questions and discussion topics.
    • Each question should be clear, concise, and relevant to the evaluation criteria.
  5. Presentation by the Tenderer
    • Provide an opportunity for the tenderer to make a brief presentation, if applicable.
    • Allocate a specific time limit for the presentation.
  6. Question and Answer Session
    • Facilitate a question and answer session between the interview panel and the tenderer.
    • Encourage open and honest communication.
    • Allow the tenderer to provide detailed responses and clarify any aspects of their submission.
  7. Clarification and Follow-up Questions
    • Seek clarification on any ambiguous or unclear aspects of the tender submission.
    • Ask follow-up questions to gather additional information or evidence.
  8. Evaluation and Scoring
    • Explain the evaluation and scoring process to the interview panel.
    • Clarify any specific criteria or weightings used in the evaluation.
  9. Closing Remarks
    • Thank the tenderer for their participation and contributions.
    • Provide an overview of the next steps in the tender evaluation process.
  10. Adjournment
    • Conclude the tender interviews and adjourn the meeting.

Please note that this agenda template can be customized based on your specific project and organization's requirements

 

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